Please read the following before starting your application …* Read the Call for Makers & STEM Organization Info before proceeding:
CLICK HERE
For the application you will need:
~Exhibitor Information – Organization/Maker name (for listings), two images (logo and/or pictures), contact info (email address, name, address, phone number), description of you or your organization. ~Optional – Website, social media pages, YouTube link. ~Exhibit Details – Description of what people will see/do at your booth/presentation, special requests (power, water access, light levels, larger space, extra equipment), safety considerations, time needed to setup, etc. PLEASE NOTE:
~For a standard booth setup, we will provide: 10×10 canopy, one 6′ table and 2 chairs . No personal canopies permitted except for sponsors and other rare circumstances. Requests for larger space will be considered. ~A limited number of scheduled appearances (workshops, demos, panels, and performances) will be held in a SHARED presentation tent or stage. The presentation area is separate from your booth. If you plan to present at your booth throughout the day (not at a separate location), there is no need to select scheduled appearance on the application.
If you have any questions before starting your registration, please email
info@cityofstem.org .
Yes! I have read the above information and I would like to be an exhibitor/presenter.
Are you a … ?* Type of Proposal (read the descriptions and select the option that best describes your desired participation)* #1) “Booth Exhibit” is for organizations/makers that would like their own space for the entire day (includes mobile museums/experiences/large installations, etc). #2) “Scheduled Appearance” would take place in a designated shared tent or on stage at specific time(s), lasting 15 to 45 minutes. This can include demonstrations, workshops, panels, or performances. #3) If you would like to have a booth AND schedule an appearance in the shared tent or on stage (away from your booth), select the third option.
Type of Scheduled Appearance at Shared Tent or Stage (read descriptions first)* We are accepting proposals for presentations in a shared tent or on a stage. However, please understand time in this shared space is limited and we may not be able to accommodate your request. A “WORKSHOP” is more of a hands-on class-style experience for the attendees. They will be seated at a table and the presenter will lead them in an activity. Plan on supplies for up to 50 guests. A “DEMO” is an audience-style setting with rows of chairs for the attendees. The presenter is conducting a demonstration or presentation that may engage participants in the presentation without hands-on activities. A “PANEL” is a discussion about a particular topic with a maximum of 6 panelists (inc. moderator). “PERFORMANCE” is for presenting content in more of an entertaining manner (music, dance, interactive show, etc). NOTE: If you only plan to lead the presentation at your booth, please change your “type of proposal” to “booth exhibit only”.
Short Exhibit/Presentation Description (made public, shown on event website)* Response limited to 800 characters or less. This will automatically populate on the event and Maker Faire websites and be used for marketing. Check for accuracy. Make it appealing and captivating. Additional details will be covered in the following questions. Note: If you selected Booth Exhibit AND Scheduled Appearance, please enter your exhibit description here and your presentation description below.
Presentation Description (made public, shown on event website)* Response limited to 800 characters or less. This will automatically populate on the event and Maker Faire websites and be used for marketing. Check for accuracy. Make it appealing and captivating. Additional details will be covered in the following questions. Note: If you selected Booth Exhibit AND Scheduled Appearance, please enter your presentation description here and your exhibit description above.
Second: select up to four additional categories which relate to your exhibit/presentation. These will appear on your exhibitor page and be used as search terms. Note: The categories are predetermined by Maker Faire.
Social Media (optional) Please list in the order of most frequent use up to three social media sites for your organization/project. These will be shared publicly on the event and Maker Faire websites. There will be an option for additional social media in the next section which is for maker/group info.
What are your plans at City of STEM + LA Maker Faire? Check all that apply:* Note: Selling or promoting products/services for profit should not be your sole focus. The event is meant to inspire and engage guests in making and STEM exploration and spark their curiosity, awe and creativity. Exhibitors and presenters that offer hands-on experiences or engaging presentations are more successful and desirable. If you would like to discuss ideas to make your participation more engaging, reach out to
info@cityofstem.org or
makerfaire@lapl.org .
Do you have a hands-on activity or interactive exhibit?* Hands-on activities are encouraged! If your exhibit is not hands-on, please reconsider what you could do to engage and inspire attendees.
Describe your hands-on activity or interactive exhibit.*
We understand Making and STEM is for all ages but for layout and programming purposes, please select the best age description for your PRIMARY target audience.* This will NOT appear on the website. This is only for the event coordinator’s planning purposes.
Thematic Zone: First Choice* We are considering thematic zones for booth placements. This is still a work in progress and placement in your preferred zone isn’t guaranteed. Please select your first choice below.
Thematic Zone: Second Choice* What is your second choice thematic zone?
Are you (or someone that will be with you) able to interact or provide materials in a language other than English? (check all that apply)* If you answered YES, what other language(s)?* Use the plus to add more than one language
Are there any organizations/makers that you are partnering with that you want to be located next to?* If YES, who are you partnering with?* Be sure to encourage them to fill out their registration if they haven’t already!
Type of Exhibitor Booth* Most exhibitors will have a booth under a canopy provided by the event organizers (details in following questions). However, if you are a mobile museum (or similar) or require a large open area (such as an art installation), please select the appropriate option below and provide details in the following questions.
Booth Size* A standard booth space is 10’x10′. Most booths will have neighbors on both sides and behind, meaning only one side will be open for engaging with attendees. Note: ALL canopies are provided by the event organizers. Personal canopies are not allowed except for sponsors and other rare circumstances. Personal canopies must be pre-arranged and cleared by the Fire Marshal. Booth locations will be sent about a month before the event.
If OTHER was selected, please explain why and what your needs are.* BE SPECIFIC. Common requests are Standard corner booth (10’x10′ with two walk-up sides), Double (20’x10′), Triple (30’x10′), Quad (20’x20′). We will review your request and determine if we are able to accommodate you. Organizers may reach out for more information.
If MOBILE MUSEUM was selected, please describe what your needs are.* BE SPECIFIC. Approximately how much space is needed? Are there any surface restrictions or anything else we should know about? What are the power needs? We typically don’t supply a canopy or table and chairs for mobile museums. If you need any of these items, let us know here. Note: Personal canopies are not allowed except for sponsors and other rare circumstances. Personal canopies must be pre-arranged and cleared by the Fire Marshal.
If OPEN AREA was selected, please describe what your needs are.* BE SPECIFIC. Approximately how much space is needed? Are there any surface restrictions or anything else we should know about? What are the power needs? We typically don’t supply a canopy or table and chairs for open area installations. If you need any of these items, let us know here. Note: Personal canopies are not allowed except for sponsors and other rare circumstances. Personal canopies must be pre-arranged and cleared by the Fire Marshal.
Tables and Chairs* Standard booths (10’x10′) will come with a canopy, one 6′ table and 2 chairs.
Lighting Needs* Do you have heat sensitive equipment, or monitors prone to glare, or displays that need a darkened environment?
If YES, describe your lighting needs.* BE SPECIFIC. Describe your equipment and what we can do to help. Keep in mind this is an outdoor event and our options for a darkened environment are limited. Some options include side walls on your canopy, a black canopy instead of white, or a booth facing north that may get less direct light.
Noise* Please describe the sound level and type of your exhibit, presentation, or demo.
Power Needs* This is an outdoor event. Power will be supplied by professional grade generators to most booths. Exhibitors will need to bring an extension cord (at least 25′) and a power strip with enough outlets for your devices. Only one extension cord will be allowed to connect to the shared power source (standard US outlet, 120V). Note, overnight dampness may delay the time power can be turned on in the morning. This is beyond our control. You may choose to bring your own power source such as a power bank or non-gas generator (NO GAS generators allowed).
Describe your special power needs.* If your exhibit draws high power, needs a special type of outlet or any other non-standard consideration, please describe below.
Internet/WiFi Needs* WiFi access will not be provided and access to public WiFi is unreliable. If your exhibit requires WiFi, please plan to bring your own hotspot.
Radio Frequencies If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.
Special Set-up Requests for Your Booth. Please read the description of the event setting before responding.* The event will be outdoors at a park. Booths will be placed side-by-side in rows on grass. Please keep in mind the setting of the event when planning your booth. Do you have any special requests such as surfaces, water access, space outside of your canopy, or anything else that we have not addressed in the questions above that are essential to your exhibit?
If YES, describe your special set-up requests or needs for your booth.* BE SPECIFIC. Describe what your needs are and what we can do to help. Event organizers will reach out to you to confirm whether or not we can accommodate your requests.
Will you be giving away, selling, or sampling food (packaged or unpackaged) at the event?* Select the option that best describes your plans regarding food at the event.* Describe what type of food and any details.* Including food in your exhibit may require a Health Permit and associated fee. Details will be emailed to you after acceptance.
Do you need volunteer assistance at your booth?* You may request volunteer assistance in the following categories (select all that apply). We will do our best to accommodate your request but cannot guarantee volunteers will be available. We strongly encourage you to bring enough people to support your booth or network with other exhibitors to support each other.
Volunteer Needs* Describe the activity assistance you are requesting. What time (BE SPECIFIC)? How many (MAX: 2)? What will they be doing? PLEASE NOTE: volunteer assistance is NOT guaranteed. We will do our best to accommodate requests in the order they are received. We highly recommend recruiting your own people to assist you.
How much time do you need to set up your exhibitor booth?* All exhibitors will need to arrive no later than 8:15. In order to help exhibitor check-in run smoothly, we will assign an arrival time slot based on your answer below and in the order your application was received.
Public Safety + Waste Concerns Does your exhibit or presentation involve fire, chemicals, or other dangerous materials, tools, or activities that may pose a risk?* Potential dangers to consider include fire (any size flame), chemicals (of any kind including propane), interacting with tools of any kind (welding/soldering, cutting, hammering, etc), or engaging physically (climbing, swinging, riding, etc).
If YES, describe what they are and your safety plan* What are the potential risks (fire, chemicals, or other dangerous materials, tools, or activities) and what will you do to mitigate danger?
Will your exhibit or presentation produce any excessive or abnormal waste?* Waste is anything you expect to dispose of during setup, showtime or load out at the event, such as recyclables, compostables, garbage, reusable/donatable items, and water.
Please describe what waste you expect to produce and your plan in disposing of it.*
Workshop, Demostration, Panel & Performance Information Presentation Description* In the previous section, you entered a short description of your presentation to be included on the website. Please provide additional details about your workshop/demo/panel/performance that will help our programming committee understand what you will be doing and what guests will experience.
Length of Workshop* Reminder: Workshops are hands-on activities and guests will be seated at tables. They typically run 30-45 minutes but if you need a different length of time, select other.
"Other" Length of Workshop* If “other” was selected above, describe your timing needs.
Set-up/Clean-up Time for Workshop* We typically leave a 15 minute transition time on the schedule between workshops. This means you will need to set-up and clean-up in 15 minutes before and after your workshop while another presenter is doing the same (ie. they are cleaning up while you are setting up). We will have volunteers assigned to the area to assist with the transition. Please select the option that best describes the time you need for set-up/clean-up.
Length of Demo* Demos typically run 10-20 minutes but if you need a different length of time, select other.
"Other" Length of Demo* If “other” was selected above, describe your timing needs.
Set-up/Clean-up Time for Demo* Set-up needs for demos tend to be minimal and quick. We typically leave a 5 minute transition time on the schedule between demos. This means you will need to set-up and clean-up in 5 minutes before and after your demo while another presenter is doing the same (ie. they are cleaning up while you are setting up). We will have volunteers assigned to the area to assist with the transition. Please select the option that best describes the time you need for set-up/clean-up.
Panelists* Our exhibitors often offer themselves as panelists. Are you open to having other exhibitors join your panel? If yes, we will offer you a list to select from and arrange an introduction ahead of the event.
Length of Panel* Panels are scheduled for about 45 minutes but if you need a different length of time, select other.
"Other" Length of Panel* If “other” was selected above, describe your timing needs.
Equipment Needs for Workshop/Demo/Panel (check all that apply)* Note: If you plan to connect to the projector/monitor, we strongly suggest supplying your own device with HDMI input/adapter. A PC laptop will be available for backup use only.
"Other" Equipment Needs* If “other” was selected above, describe your needs. Reminder: The event is held outdoors which limits our ability to provide extensive technical equipment.
Length of Performance* Performances typically run 20-40 minutes but if you need a different length of time, select other.
"Other" Length of Performance* If “other” was selected above, describe your timing needs.
Set-up Needs for Performance* Describe your equipment needs for your performance … what you will provide and what you will need from us. Be as thorough as possible as this will help us determine the time needed before and after your performance. We will follow-up to clarify as needed and confirm details. Volunteers will be in the area to assist with transitions and set-up.
For your scheduled appearance, select the timeslots that you are available for (check all that apply).* Presentations will begin after the opening remarks which are scheduled for 10:00am. No presentations will continue past 5:00pm … a start time for the last presentation will be scheduled accordingly. The programming committee will contact you with a specific presentation time after registrations have closed. If your availability changes, please contact
info@cityofstem.org or
makerfaire@lapl.org .