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Call for Makers and STEM Organizations


Welcome to the 2023 Los Angeles (LA) Maker Faire and City of STEM! This year, the Los Angeles Public Library and the Columbia Memorial Space Center are joining forces to combine the two largest celebrations of making, creativity, invention, curiosity, STEM, and hands-on learning in Los Angeles into one extravaganza for the first time.

Exhibitors interested in either event will apply for participation using this shared application form. There are five pages to this application. Your application is complete only after you click [SUBMIT] on the last page of this form. At any time, you can save your application with the [Save and Continue Later] link at the bottom of each page. During the application process, do not refresh your browser, or your answers may be lost. After submitting your application, our team will review your proposal and you will be notified of our decision.

Have questions? For Maker Faire, please contact makerfaire@lapl.org; for the City of STEM, please contact info@cityofstem.org.

Step 1 of 5

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  • Step 1 of 5: Introduction

    *Indicates a required field.
  • The reason for this question is to help tailor the application process for makers and STEM exhibitors and to determine who your point of contact will be. We understand there is a lot of overlap between the two communities. Please choose the one that you feel best describes the purpose of your participation in this event.
Save and Continue Later

  • Step 2 of 5: Exhibit, Presentation, or Performance Details

    *Indicates a required field.
  • List your organization name, group name, or individual name(s) or your maker project title. For Makers, you may list up to 3 individuals. More information will be asked later in the application.
  • "Booth or Exhibit" is for organizations/makers that would like their own space for the entire event (includes mobile museums/experiences). "Scheduled Presentation, Workshop, or Demo" would take place on a stage or workshop area at specific time(s). "Scheduled Performance" is for entertainers and would take place on a stage. You may select more than one option if, for example, your organization would like a booth and you plan to hold hourly demos at your booth or you would like to lead a workshop session in the workshop area.
  • Hands-on activities are strongly encouraged! If you do not have a hands-on activity, please reconsider what you could do to engage and inspire attendees. Note: For exhibitors that only select promoting or networking, we may reach out to you to discuss ways to increase your engagement with guests.
  • Commercial Makers are responsible for their own business transactions - whether it be via cash, credit card, barter, or some other means. There is a fee to sell or promote at Maker Faire as a Commercial Maker. The fee will be invoiced in advance and payable prior to receiving your Maker credentials.
  • After completing this form, we will follow up with information about participating as a startup sponsor.
  • After completing this form, we will follow up with information about participating as a sponsor.
  • We are accepting proposals for presentations on stage or in a workshop area. However please understand time is limited and we may not be able to accommodate your request. We encourage you to participate by selecting both a booth and presentation/workshop/demo in "type of presentation".
  • If your presentation can be edited to length, select all the options that could apply.
  • Describe the number of times you are offering to do your workshop or demo at the event. If more than once, do you expect to share the space with other workshops / demos or will you hold the sessions at your own booth? How long is the session? If using the shared workshop space, how much set-up time is needed? What special equipment is requested? If possible, we appreciate you bringing everything you need. Please describe.
  • For the City of STEM and LA Maker Faire teams, explain what your booth/exhibit/presentation/performance/hands-on activity is and describe what you will actually be bringing to the event. This information will not be made public. Be as descriptive as possible.
  • Response limited to 250 characters or less. This information will be made public.
  • If this doesn't apply to you, you can skip it.
  • This is a REQUIRED field. File must be at least 500px wide or larger. Select your best photo. This photo will appear publicly with your short description above. If your project is still under construction, feel free to upload an image of your organization logo or a prototype of your design.
    Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
  • Upload a file of your logo for promotional purposes. Transparent background is preferred. If you do not have a logo available, you may upload an image that represents your organization.
    Drop files here or
    Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
    • Please visit www.cityofstem.org and scroll down to Partner Organizations. Scroll left/right through the partner logos to find yours.
    • If you have a website that can be used to promote your appearance at the event, please copy and paste the full link below. Example: http://www.mygreatproject.com/.
    • If you have social media that can be used to promote your appearance at the event, please provide the handle(s) below and indicate which platforms (ex. FB, IG, Twitter, etc).
    • If you have a short video that can be used to promote your appearance at the event, please copy and paste the full link below. Example: http://www.youtube.com/watch?v=RD_JpGgUFQQ.

    • Set-up Needs

    • Please enter a number from 0 to 999.
    • Exhibitors have the option of being under a canopy provided by us or being in an open setting without a canopy. Note: Mobile museums may need to bring their own canopy. We will contact you to discuss options.
    • Hard, flat surfaces are limited in the park. Does your exhibit/project require a hard flooring?
    • Standard set-up is one 6' table and 2 chairs
    • Please specify the total number of tables requesting.
      Please enter a number from 0 to 10.
    • Please specify the total number of chairs requesting
      Please enter a number from 0 to 10.
    • Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the event. For mobile museums/experiences, describe any special entrance/exit/set-up needs you may have. Put N/A if you do not need non-standard setup or have special requests.
    • Layout drawings are REQUIRED for non-standard setup. If you put N/A above (or if a special layout isn't needed), you may skip this question.
      Drop files here or
      Max. file size: 10 MB.
      • Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need. Also, indicate the approximate amount of lead time you need for setup before your performance.
      • Please enter a number from 1 to 99.
      • Choose the level of noise produced at your exhibit/workshop/demo.
      • Availability of power is limited. You will receive confirmation in advance of the event. You will need to provide a 100' extension cord if granted access as well as a power strip if needed.

      • Safety

        We must abide by strict safety rules. We will contact you regarding any concerns we may have about your responses below.
      • Describe in detail anything that you check marked in the question above. Put N/A if you selected "no potential dangers".

      • Waste and Trash Concerns

      • Waste is anything you expect to dispose of during setup, showtime or load out at the event, such as recyclables, compostables, garbage, reusable/donatable items, and water.
      • Our team will provide recycling and garbage bins. For special hazardous waste or items for donation, upon acceptance, please work with our team to create a plan. All participants are responsible for separating their waste into proper disposal bins.
      Save and Continue Later

      • Step 3 of 5: Contact & Maker/Organization Information

        *Indicates a required field.

      • Primary Contact Information

        The Primary Contact is the logistical contact for the event production and editorial team.
      • We will send acceptance notification and all information to this email address. Please type it carefully. We also recommend adding the @lapl.org and @cityofstem.org email domains as approved senders in your email account.
      • Please provide the best contact number for questions we may have during the planning process.
      • List a phone number that can be reached on the day of the event if the above number is unreachable.
      • Individual Maker or Organization address
      • For example, is there anyone we should add to our contact list for meetings? Or any panelist information
      • For example, fellow exhibitor, panelist, moderator, co-presenter, etc.

      • Maker, Presenter, or Performer Information

        Name(s), Bio(s), Title, Organization, and Photo will be published on the Maker Faire website. All other information will remain private and goes only to the Maker Faire team.

      • Maker 1

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.

      • Maker 2

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.

      • Maker 3

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
      • Hidden
      • Hidden

        Maker 4

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
      • Hidden

        Maker 5

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
      • Hidden

        Maker 6

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
      • Hidden

        Maker 7

      • Accepted file types: jpg, gif, png, Max. file size: 8 MB.

      • Group Information

      • Image must be at least 500px wide or larger.
        Max. file size: 8 MB.
      • Example: http://www.groupwebsite.com/
      Save and Continue Later

      • Step 4 of 5: Additional Details

        *Indicates a required field.
      • Upload other documentation related to your exhibit/presentation/performance that you'd like to share with us.
        Drop files here or
        Max. file size: 8 MB.
        • Who is familiar with you, your exhibit or other things you have made? Were you referred to us or asked to fill out this application? If so, who referred you?
        • We understand getting away from your booth for a break and getting your lunch in a timely manner is challenging during events. We are planning to offer a box lunch for exhibitors/presenters/performers only that you can pre-purchase. We will either have several pick-up points or we may be able to deliver to your booth. If you select "yes", we will contact you with more information and an order form.
        • Please select all options that apply.
        • CityYear 
        • Note: a media kit will be distributed to help with your promotions
        Save and Continue Later

        • Step 5 of 5: Review and Submit

          *Indicates a required field.

        • Review your application below.

          To return to your application and edit, click on the [PREVIOUS] button at the bottom of this page. DO NOT hit the back button on your browser.

          Your application is not complete until you click [SUBMIT] below.

        • Your Application

          {all_fields:nohidden,noadmin}
        • Please ask your Parent or Guardian to fill out the information below. If they are not available, please Save and Continue Later (link below) and return later to complete this form.
        • Parent or Guardian Name if applicant is under 18 years old.
        • MM slash DD slash YYYY
        Save and Continue Later

         

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